You'll hear from us first.
A back office you have to chase is not a back office. KFM keeps the books, runs payroll, files what is due, and writes to you before the deadline does.
We can write first because we already have everything.
The back office is the books, and we keep the books, so nothing has to be gathered in April.
Your bank and cards
Every transaction, categorised and reconciled as it lands.
Your payroll
Every run, every deposit, every quarterly return.
Your bills
Vendors and contractors paid on schedule, and their 1099s already counted.
Your sales tax
Filed and paid every month from the same books.
Your company
Entity records, the annual report, the compliance calendar.
Your history
Prior returns and every year we have closed, in one place.
The month closes whether or not you think about it.
That is the whole point of a back office. The morning is about the business, not the receipts, and the books catch up with the day on their own.
How the work divides.
Your column is what we need from you. Ours is what happens anyway, because the books, the payroll, the sales tax account and your company records are already with us.
Every month
You: Run the business. Answer the one or two questions we send.
- Bank and card activity categorised and reconciled as it lands.
- Bills and vendor payments scheduled, payroll run.
- Florida sales tax filed and paid by the 20th.
- The month closed, and your financials in the portal with a short note on what moved.
Every quarter
You: Approve the estimate.
- Estimated tax computed from the books as they stand, not from a guess at the year.
- Payroll returns filed.
- Half an hour on whether anything should change.
January
You: Nothing.
- W-2s and contractor 1099s prepared from payroll and payments we already made.
- Filed with the government and sent to every employee and contractor by January 31.
Filing season
You: Read it, ask, sign.
- The return built from twelve closed months.
- Read against last year, so anything that moved has a reason.
- Walked through with you before it is filed, not after.
Spring to December
You: Make the decisions.
- The Florida annual report filed before May 1.
- Planning in the summer from numbers that are already right.
- The year-end decisions laid out in the autumn, while there is still time to act on them.
When a letter arrives
You: Forward it.
- We read it, answer it, and deal with the IRS directly. That is what the credential is for.
Your part of the year, in four replies.
Each one answers a message we sent first: an estimate to approve, a return to go through, a time to talk.
- Approved.
- Thursday works.
- Wednesday.
- Let's talk Monday.
Start getting the first message.
Tell us how the back office runs today. We will show you how it would run with us, and if we are not the right fit, we will say so.
- support@kfmus.com
- Phone
- +1 (786) 307-0544
- Office
- 1010 S Federal Hwy, Suite 1400, Hallandale Beach, FL 33009